Let's understand the configuration needed for asset accounting in very simple terms with the help of example.
Company code is assigned to chart of depreciation.
Chart of depreciation has list of depreciation areas depending upon the accounting requirement.
For the asset class, useful life and depreciation key is defined in depreciation area.
(If needed, an asset class can be deactivated in any particular depreciation area.)
Screenshot showing how to deactivate depreciation area in asset class (T code: OAYZ)
Number range, screen layout & account determination key is assigned to asset class as shown below.
Screenshot showing parameters maintained in asset class (T code: OAOA)
Let’s understand how above configuration helps in asset accounting
For creating asset master (T code: AS01), we need to input asset class and company code.
From asset class, system picks screen layout. Based upon screen layout, asset master input fields are either required or optional or suppressed
Once input fields in asset master are filled, click on the save button. Asset master is created with asset number picked from number range assigned to asset class.
Asset inherits account determination key from asset class.
From company code, chart of depreciation is picked which in turn leads to determination of depreciation areas. Asset picks useful life and depreciation key for each depreciation area from depreciation area and asset class combination.
When depreciation run is executed, depreciation amount is calculated from APC value, useful life and depreciation key. Calculated depreciation amount is posted to accounts which are assigned to account determination key.
When an accounting document is generated for asset transaction, GL accounts for accounting document are picked from account determination key.