Document date vs Posting date vs Entry date vs Translation date [EXPLAINED]


Every accounting document has several dates associated with it: Document date, posting date, entry date & translation date. Let's understand each one of these dates and their purpose.

 

Document date vs Posing date vs Entry date vs Translation date

 

Document date:

This date is manually entered at the time of data entry.  This date can be in the past, current or future.

Purpose: This date is used for individual purposes. Normally it’s the date on physical copy of the supporting document e.g. vendor invoice

 

Posting date:

This date is manually entered at the time of data entry. It’s the date on which a document will be posted into the relevant posting period. The relevant posting period would need to be open for posting.

Purpose: Effect of document on the account books is provided on this date.

 

Entry date:

This date cannot be manually entered. System automatically picks the date of server as the entry date. This date can’t be changed.

Purpose: To know when was the document entered in sap.

 

Translation date:

By default system picks translation date same as posting date. But translation date can be changed manually while posting document.

Purpose: This date is used to convert foreign currency into local currency. Exchange rate between currencies is picked from exchange rate table depending upon this date.

document date vs posting date

Document date vs Posting date vs Entry date vs Translation date